Checklist

Good to know in advance

  • Concept of the Erasmus+  programme:
    • NO tuition fees are charged at the host university
    • NO tuition  fees at KUG during the stay abroad
       
  • Keep in mind the deadlines of the partners, e.g.  very early deadlines in Scandinavia --> You can find information about the deadlines on the websites of the partners.
     
  • Please note the application requirements of the respective partner university and the modality of submitting the Erasmus+ application (e.g. uploading the application to the platform requested by the respective partner university): official proof of examination from the KUG and recommendation from the KUG main subject teacher may be required
     
  • Registration via Mobility Online (MO)
    • Filling out the application form in MO, reading through the information
    • Download forms from MO, fill them in, upload them again
       
  • Prepare a CV and letter of motivation (in the national language or English) and find out via the partner university whether a CD/DVD is necessary or whether links to recordings are required
     
  • Expertise application/Chairperson of the Curriculum Commission:
    • at the beginning of March for the following winter semester or the entire academic year
    • at the beginning of October for the following summer semester

Steps after acceptance

  • Confirmation of acceptance of the study place at the partner university by the applicant
    • In the case of several acceptances as a result of parallel applications, the applicant must decide for one of the partner universities and confirm acceptance of the study place.
    • Letters of rejection from the applicant to the two universities that were not selected are also absolutely necessary.
       
  • Reporting of the Erasmus+ stay at the KUG Registrar´s Office and further enrolment without  main artistic subject (ZKF) ( = payment of the membership fee of the Austrian National Union of Students (ÖH))
     
  • Contact the Health Insurance Company and have an e-card issued for your Erasmus+ stay (European Health Insurance Card/EHIC). Additional casualty insurance, travel insurance, liability insurance are the responsibility of the student.
     
  • For students of non-EU countries:
    • obtain a residence permit in the host country from the respective embassy in Austria (particularly applies to those who plan to stay for the WHOLE year)
    • Be sure to extend your residence permit in Austria at the same time at the Provincial Government of Styria
       
  • Recipients of study grants must also contact the Austrian Study Grant Authority for the foreign grant
     
  • The International Office (IO) of the KUG posts the mobility grant agreement of the OeAD 20 days before the start of the stay abroad in MO
    • The grant agreement must be downloaded, read, signed, and uploaded again twice by the applicant.
    • 80% of the total grant (calculated to the day before the start) is disbursed before the stay abroad
       
  • Application for a onetime travel grant to and from the Erasmus+ study location via IO BEFORE departure, settlement with original receipts after completing the study abroad in the IO
     
  • OLS = ONLINE LINGUISTIC SUPPORT: Compulsory assessment test to determine your own language skills in the language of instruction and the national language of the host university; Subsequent online course is recommended. The license for the OLS test is issued by the IO.
     
  • Apply for an ISIC Card (optional)

During the stay and after

  • Apply for an extension of your stay in good time (a reference to this is contained in the grant agreement.)
     
  • Day-specific confirmation of stay (CoS) (from the Welcome event to the last day of the project or examination - does not have to match the semester dates)
    • Organise 2 copies of it - one for the Registrar´s Office and one for theoffice of the dean of studies
    • Send or bring the original, drawn and stamped by the IO of the host university, to michaela.ritter@kug.ac.at (and in CC to international_office@kug.ac.at) within 2 weeks after the end of the Erasmus+ stay.
    •  
  • Organise official ToR = Transcript of Records = PERFORMANCE RECORD of the host university (exact title of the course, ECTS, local grades of the host university or attestation/study record with signatures of the teachers - to supplement: descriptions of course content).
    • By February 15, returnees after the previous winter semester (Teacher Education: February 1)
    •  By September 15, returnees after the previous summer semester (Teacher Education: September 1)

must have applied for recognition of their stay abroad at the Office of the Dean of Studies. A personal meeting with Michaela Ritter beforehand is to be arranged.

  • Mandatory completion of the EU survey / online report provided by the OeAD; only then the last instalment of the grant can be disbursed.
     
  • Complete the KUG online evaluation questionnaire in the IO - a TAN will be assigned.
     
  • Submission of a experience report in the IO. Possibility of publication of the report on the IO website.

Application deadlines at the International Office of the KUG

  • March 15 for the following academic year or for the winter semester of the following academic year
     
  • October 15 for the summer semester of the following academic year

HERE you can find the most important deadlines.

Questions?

 

Michaela Ritter // Anika Stiawa
Palais Meran, 2nd floor
Phone: 0043 316 389-1160
international_office@kug.ac.at

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We ask all students to note that the exchange may currently be affected by the further development of the COVID-19 pandemic and may include international travel restrictions. Therefore, we strongly recommend all students to follow the official recommendations of both the host and home university regarding new health/safety guidelines and to cancel rental contracts or other personal obligations well in advance. Regarding Graz, please read our FAQs including emergency procedure guidelines.

 

Updated: January 2023