Erasmus+ Study Exchange

Students who are regularly enrolled at KUG.

During the Erasmus+ stay, study achievements equivalent to at least 3 ECTS credits per month must be made at the partner university in order to receive funding.

Students in the teacher education programme Secondary General Education in the Teacher Education Network South-East "Entwicklungsverbund Süd-Ost" are allowed to apply within the framework of Erasmus+ at a maximum of one of the universities or higher education institutions in the network for a stay abroad during the same period. This does not have to be the main institution to be admitted. The deadlines and procedures of the respective institutions apply.

Long-term mobility

• at least 2 months of physical mobility
• maximum 12 months per study cycle (Bachelor, Master, PhD)
• maximum 24 months for diploma studies/one-cycle studies

Each study visit (incl. PhD mobility) can be carried out as blended mobility (please consult the respective host institution).

Extension

In the case of study visits that were originally planned for the winter semester only, an extension of the stay to the following summer semester can be applied for during the mobility.

Erasmus+ students are exempt from any tuition fees at the partner university. For the duration of the stay abroad, the student is also exempted from the tuition fees at KUG. However, the stay abroad must be registered in person at the Registrar's Office before departure to the host country. In addition, continued enrolment at KUG (without ZKF - Major Artistic Subject) is required.

• Erasmus+ students receive a mobility grant for the duration of their stay at the partner institution ("physical mobility"), the amount of which depends on the destination country. This Erasmus+ mobility grant is a partial grant and covers only part of the costs incurred.
   
• In addition, one day each for travel to and from the destination is funded.
   
• When using environmentally friendly main means of transport (train, long-distance bus, car sharing, bicycle, etc.), up to 6 travel days can be funded, as long as they serve the purpose of arrival and departure.

General

Monthly grant for stays in the following countries

420 euros: Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Northern Macedonia, Poland, Romania, Serbia, Slovakia, Slovenia, Turkey.

470 euros: Belgium, Germany, France, Greece, Italy, Malta, Netherlands, Portugal, Spain, Cyprus, Andorra, Monaco, San Marino, Vatican City State

520 euros: Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, Faroe Islands, Switzerland, United Kingdom (UK) if applicable.

Top-Ups

For environmentally friendly travel (train, long-distance bus, carpooling, bicycle): 50 euros.

For people with fewer opportunities: 250 euros
This group includes:

• Students with children in need of care who are taken to the place of study/internship.
• are taken to the place of study/internship.
• Students with disabilities
• Students with chronic illness if this results in increased financial expenses during the stay abroad (compared to the stay in the sending country).

Application deadlines:

• 15 March: For stays in the following winter semester or complete academic year.
• 15 October: For stays in the following summer semester

Application deadlines:

• The different deadlines must be researched independently.
• If you plan to stay in the summer semester, it is recommended that you apply for the winter semester. Many partner universities only award exchange places at the beginning of the academic year.

1. Acceptance by the partner university and acceptance of the offered study place:

1. In the case of several acceptances as a result of parallel applications, a decision must be made in favour of one of the partner universities.
2. Confirm acceptance of the study place at the favourite university.
3. Send rejection of the study place to the other universities.

2. Create a Learning Agreement

1. In Mobility Online you create a "Digital Learning Agreement" which compares the courses at the partner university with the courses you would take at KUG.
2. The Learning Agreement must be approved by the chairperson of the relevant curriculum committee.
3. The Learning Agreement is confirmed by the partner university.

3. Further enrolment at the KUG

1. Reporting the Erasmus+ stay at the Registrar's Office of the KUG
2. Further enrolment without ZKF - Major Artistic Subject (= payment of the ÖH contribution - ÖH-Beitrag)

4. Payment of the 1^st grant rate

1. Once all the arrangements have been made, the International Office will provide you with the Grant Agreement (GA) for your Erasmus+ scholarship.
2. After signing the Grant Agreement, the 1st grant rate will be paid.
3. The 1^st grant rate corresponds to 80% of the total grant calculated on the basis of the planned dates of stay.

Insurance

• Contact health insurance and get an e-card for Erasmus+ stay (European Health Insurance Card/EHIC).
• Find out about the requirements in the host country/at the host institution and enquire about your own social insurance.
• Take out additional accident insurance, travel insurance, liability insurance if required.

Online Linguistic Support (OLS)

If the host university teaches in a language that is not your mother tongue:

1. Compulsory assessment test to determine your own language competence in the language of instruction and national language of the host university.
2. Subsequent online course is recommended.

> Click here for OLS platform

For recipients of study grants "Studienbeihilfe"

• Contact the Austrian study grant authority to receive the foreign grant.

For students of non-EU countries

• Take care of the residence permit in the host country via the respective embassy in Austria (applies especially to those who plan to stay abroad for the whole year).
• It is essential to extend the residence permit in Austria at the same time at the Styrian Government - Steiermärkischen Landesregierung.

International Student Identity Card

• optional: Apply for the International Student Identity Card (ISIC)

There may be changes in the courses taken at the partner university. If other courses are taken than those agreed in the Learning Agreement, the Learning Agreement can be changed in Mobility Online. This is possible up to 5 weeks after the start of the stay.

Up to 4 weeks before the original end of the stay, an extension of the stay and the Erasmus+ funding can be requested.
For the following cases:

• Mobility planned for winter semester only: Extension to summer semester (full academic year).
• Mobility lasts at least 15 days longer due to lecture and examination dates: Extension of the mobility days and increase of the Erasmus+ grant

The following documents must be uploaded to Mobility Online as soon as possible after the end of the stay:

Confirmation of Stay (Cos)

• day-specific Confirmation of stay
• does not have to correspond to the semester dates at the host university.
• Start: from Welcome event or similar 
• End: last day of project or examination

Transcript of Records (ToR)

• Examination certificate from the host university with the following information:
  • exact titles of the courses
  • ECTS
  • local grades of the host university or
  • transcript of records with signatures of the teachers - in addition, descriptions of the course content

Experience report

• with consent: possible publication of the report on the website of the International Office

The EU Mobility Portal automatically sends out the invitation to the EU Survey by e-mail at the end of the stay.

Completion of the EU Survey is mandatory.

The recognition of the stay abroad is applied for and processed in the Office of the Dean of Studies.

The International Office forwards the required documents to the Office of the Dean of Studies. Possible queries regarding the transcript of records and the courses taken are possible.

For timely recognition and further enrolment in the following semester, the Transcript of Records must be submitted by the following deadlines:

After the winter semester abroad: 15 February or for Teachier Education: 1 February.

After the summer semester/study year abroad: 15 September or for Teaching Education: 1 September

The 2^nd grant rate corresponds to an amount of 20% of the total grant and will be recalculated, if necessary, on the basis of the actual dates of stay.

As soon as the following documents have been received by the International Office, the 2^nd grant rate will be paid out:

• Confirmation of Stay for the calculation of the actual duration of stay,
• Transcript of Records as proof that at least an average of 3 ECTS credits per month have been earned,
• Completed EU-Survey.